Reserve a Meeting Room

The Chattahoochee Valley Libraries are pleased to make available Public Meeting Rooms to community groups and individuals at no cost. All meetings must follow certain guidelines that include:

• All meetings must be free and open to the public. No private meetings, parties, training sessions, etc. are allowed. No admission may be charged, and no fundraising may take place at the meeting.
• Groups and individuals are limited to one reservation per month per branch to ensure that rooms are available to as many organizations as possible.
• Rooms will be available for booking 3 – 90 days in advance.
• Meetings, including all set-up and take-down, must take place during the library’s normal operating hours.
• No goods or services may be sold at the meeting, with the exception of authors selling their books.
• Catering that does not require electric heaters or open flame is allowed. No alcoholic beverages are allowed. Do note that, as a public meeting, customers may have access to your catering.

Permission to use the room does not imply endorsement of the meeting by the Chattahoochee Valley Libraries, the Muscogee County School District or its employees. No marketing or public communications indicating sponsorship or endorsement may take place. Chattahoochee Valley Library brands (including logos) may NOT be used on any materials promoting the meeting. Only the name and address of the library branch may be used in all public marketing and communications about your event.

Please refer to the Meeting Room Guidelines for complete room reservation information and requirements. (Please note: per Muscogee County School District regulations, rooms are currently being booked at 75% capacity. When you book your room through the link below the correct capacity will be listed).

Please refer to the Customer Code of Conduct as all meeting attendees must abide by these guidelines.

STUDY ROOMS: Study Rooms may be available for individuals or small groups (1-4 people) needing a place to meet and study together. These may be booked by calling or visiting your local branch.

NEW FOR 2022: Meeting organizers will be responsible for setting up tables and chairs for their events in rooms that allow a flexible set-up. Please be sure to book additional set-up and take-down time if you are booking the following rooms:

• COLUMBUS PUBLIC LIBRARY – Synovus Meeting Rooms A, B and A+B; Van Cleave Meeting Room
• MILDRED L. TERRY PUBLIC LIBRARY – Alpha Kappa Alpha Room
• NORTH COLUMBUS PUBLIC LIBRARY – Large Conference Room
• SOUTH COLUMBUS PUBLIC LIBRARY – Conference Room

PLEASE BE ADVISED: Due to evolving conditions related to the ongoing COVID pandemic, the Chattahoochee Valley Libraries may be required to make changes to your reservation after it is confirmed. This can include one or more of the following:

• Require all attendees to wear face masks that cover their mouth and nose.
• Prohibit food and drink at your event.
• Limit the number of attendees at your event.
• Cancel the room booking.

Should any change be required, you will be notified in advance at the phone number and e-mail given in the room booking.

Click HERE to reserve a meeting room for Columbus Public Library, Mildred L. Terry Public Library, North Columbus Public Library, or South Columbus Public Library.

Click HERE if you need to cancel or modify your reservation. Please refer to your confirmation e-mail for more information including reservation number.

If you wish to book a meeting room at the Cusseta-Chattahoochee Public Library, Marion County Public Library, or Parks Memorial Public Library, please contact the branch directly.